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Super Easy Task Instructions for Your Virtual Assistant: Prepare a Month’s Worth of Social Media Posts

Delegating the task of creating a month's worth of social media posts to your virtual assistant (VA) can be daunting. Perhaps you struggle to articulate your ideas clearly or find it time-consuming to develop multiple captions and graphics on your own. Without effective communication, the execution of your social media strategy may fall short, leading to wasted time and lost enthusiasm.


Imagine envisioning a cohesive theme for your social media posts, only to have your VA misunderstand your vision. Without clear instructions, your brand's online presence may lack consistency and fail to engage your audience effectively. It's essential to bridge the communication gap and ensure your VA understands your social media goals clearly.


In this blog article, we provide a detailed guide on how to delegate the task of creating a month's worth of social media posts to your VA, minimizing misunderstandings and maximizing the impact of your online presence.




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What You Need to Prepare:

Before delegating the task, gather the necessary information to empower your VA in creating compelling social media content:


  1. Number of Posts

  2. Content Creation Guidelines and References

  3. Graphic Design Specifications and Details

  4. Scheduling Frequency

  5. Social Media Platforms Affected

  6. Additional Details


Note: If providing references or attachments with a heavy file size, reduce/compress the file size before sending to your VA.


What to Send to Your Virtual Assistant:

Use this template to convey your general research instructions:


Subject: Social Media Post Creation Task - [Month]


Dear [VA’s Name],


I hope this message finds you well. I have an important task for you – creating social media posts for [Month]. Please find the details below:


  1. Number of Posts: [Specify the number of posts you need for the month]

  2. Content Creation: [Specify if content will be provided or if your VA should write it]

  3. References: [Attach or link references for writing the content]

  4. Graphic Design: [Provide guidelines or attach a sample design. You may also need to specify the theme or aesthetic for the posts]

  5. Scheduling Frequency: [Specify how often posts should be scheduled or on which days they should be scheduled]

  6. Social Media Platforms: [List the platforms where posts will be scheduled, such as FB, IG, Linkedin, etc.]

  7. Additional Details: [Include any other relevant information crucial to the task]



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Task Timeline Plan:


  • Task Assignment Date: [Today's Date - preferably at least 1 month before the intended publish date of the first post]

  • Deadline for Initial Submission of Captions and Graphic Texts (if content is not provided) / Graphics: [Specify date for initial submission for review of captions and graphic texts and/or the graphics]

  • Deadline for Revised Output Submission: [Insert date - preferably about 3-5 days after submitting revision request]

  • Final Deadline: [Specify Final Date - At least 1 month before the intended publish date of the first post]


Don’t hesitate to ask questions/clarifications. Thank you!



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Conclusion:

Effective communication with your VA is crucial for successful task delegation. We're interested in learning about the communication challenges you face in assigning tasks. Share your experiences by leaving a comment on this blog or emailing us at info@8point8.net. Your insights will shape our future articles and help address communication hurdles effectively.


What other tasks do you find challenging to communicate with your VA? Share your thoughts with us!






Super Easy Task Instructions for Your Virtual Assistant: Prepare a Month’s Worth of Social Media Posts

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