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Super Easy Task Instructions for Your Virtual Assistant: Create a Branded Speaker Sheet

Updated: Dec 4, 2023

Creating a Speaker Sheet can be a complex task, particularly when it comes to effectively communicating your requirements to your virtual assistant (VA). Miscommunication can lead to wasted time and a lack of enthusiasm in bringing your ideas to life. In this blog article, we'll guide you through the process of assigning this task to your VA with clarity.

What You Need to Prepare:

Before delegating the task, gather the following data, information, and files to assist your VA in successfully creating the Speaker Sheet:

  1. Speaker's Bio/Details

  2. High-resolution Images of the Speaker

  3. Topics or Areas of Expertise

  4. Previous Speaking Engagements or Achievements

  5. Contact Information and Social Media Links

What to Send to Your Virtual Assistant:

To ensure clear communication, provide your VA with precise instructions. Use the following template and fill in the blanks:

Trello Card Title: Speaker Sheet Creation for [Speaker's Name]

Hello My Amazing Virtual Assistant!

I have a task that requires your attention – creating a branded, comprehensive Speaker Sheet for me. Here are the details you'll need:

  1. Speaker's Bio/Details: [Provide the content or attach a document]

  2. High-resolution Images: [Attach or provide image sources]

  3. Topics or Areas of Expertise: [List them out]

  4. Previous Speaking Engagements or Achievements: [Detail these accomplishments]

  5. Contact Information and Social Media Links: [Include all relevant details] Please ensure that the Speaker Sheet is professional, accurately represents the speaker's expertise, and is visually appealing with my brand.

Task Timeline Plan

I am endorsing this task to you today [insert date today].

I would like your initial or completed report by or before [initial deadline]

I will provide you corrections or feedback (if any) by [insert date you will send feedback to your VA]

This will then allow you to finalize the document by or before [insert final deadline] because I will be using this for my outreach starting on [insert event date].

If you have any questions or require additional information, feel free to reach out.

Deadlines and Task Limits:

Consider allocating a reasonable time frame for this task. Crafting a branded and quality Speaker Sheet may take around 1-2 weeks, including any revisions or adjustments. Setting the deadlines as enumerated in the template above will help you check on the progress of the task and ensure that you have the final output ready for your speaking engagements.

Effective communication with your VA is pivotal in successful task delegation. We're keen to learn about the tasks you find challenging to communicate. Please leave a comment on this blog or send us an email at with your suggestions. Your insights will help shape our future blog articles and aid in addressing your communication hurdles.


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