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Super Easy Task Instructions for your VA: Create a Slide Deck Presentation for Keynote Speech

Updated: Dec 4, 2023

Creating a slide deck presentation for a keynote speech can be a daunting task, especially when it comes to effectively communicating your ideas to your virtual assistant (VA). Miscommunication can lead to wasted time and diminished passion for your project. In this blog article, we'll guide you through the process of assigning this task to your VA with ease.



What You Need to Prepare:

Before assigning the task, gather the following data, information, and files to help your VA implement it successfully:

  1. Keynote Speech Outline

  2. Detailed Theme or Topic

  3. Brand Guidelines (if applicable)

  4. Relevant Images and Graphics

  5. Key Messages and Takeaways

What to Send to Your Virtual Assistant:

To ensure clear communication, provide your VA with precise instructions. Use this suggested template and fill in the blanks. We hope this will make your task delegation process easier.


Trello Card Title: Keynote Speech Presentation


Hello My Amazing Virtual Assistant!


I have an important task for you – creating a slide deck presentation for my upcoming keynote speech which will take place on [insert date here]. Here are details to help you with this task:


  1. Keynote Speech Outline: [Attach or link to the document]

  2. Theme/Topic: [Specify the theme or topic]

  3. Brand Guidelines (if applicable): [Attach or describe them]

  4. Images/Graphics: [Provide links or specify sources]

  5. Key Messages and Takeaways: [List them out]


Please make sure to follow our brand's visual style and use the provided content to craft a visually engaging presentation.



Task Timeline Plan

I am endorsing this task to you today [insert date today].

I would like your initial or completed report by or before [initial deadline]

I will provide you corrections or feedback (if any) by [insert date you will send feedback to your VA]

This will then allow you to finalize the presentation by or before [insert final deadline] because I will be using this presentation on [insert event date].


Feel free to reach out if you have any questions or need further information from me.


Deadlines and Task Limits:

Consider how long the task might take and give your VA a reasonable lead time. For a typical keynote presentation, allow at least 2-3 weeks for preparation, including revisions because you will ideally set the deadlines/task time like in the example above. It's crucial to discuss milestones and set up check-in points to track progress.



In conclusion, effective communication with your VA is the key to successful delegation. We'd love to hear about the tasks you struggle with in communicating. Please leave a comment on this blog or send us an email at info@8point8.net with your suggestions. Your feedback will help shape our next blog article and assist you in addressing your challenges.






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