First Things First: 6 Strategies to Boost Your Task Management Skills

Updated: May 12

Ding! You tap to open your inbox with excitement as the email notification prompt lets you know that your client just sent another request. Business is booming! Hurray! 🥳🤸‍♀💃

Cue Spongebob’s voice: “One eternity later…”

You’re still facing your laptop, fingers on the keyboard, unable to start or finish anything. You’re still reading the instructions and already, the overwhelming feeling is taking away your creativity. Is this your true story? Let’s do a high five! ✋

As a fellow entrepreneur, let me get you into these tried and tested strategies on how to boost our skills to manage tasks properly. It’s valid to feel overwhelmed with the number of tasks, but also know that you have the choice not to get hung up on the feeling and actually start doing the work.

1. Plan, Plan, Plan

The only time that planning doesn’t work is when you fail to actually plan. Create your list of things to do for the day that will cover not only those that your clients assigned you but also your daily routines. The to-do list provides a visual guide of how you should arrange your outputs.

2. Divide into Subtasks

While this is not applicable to every task you receive, dividing it into subtasks is a strategy that could definitely lighten up the load once it’s appropriate. In fact, if you have a virtual assistant team, they could help you finish up these subtasks in no time. No sweat!

3. Start Ahead of Schedule

Another way to help you manage your tasks properly is to begin working on something even while it’s still far from the due date. This allows you to confer with your client earlier, and once everything is all polished and received, you have just cleaned up one task off your plate. Neat, huh?

4. Get Help When Needed

Well, there’s no doubt entrepreneurs are superheroes-in-the-making, but every superhero does have a sidekick, right? You may have all the ideas of your online course, but laying them out in an e-book format may just be time-consuming. Be open to receiving help and getting it when needed. There are dependable virtual assistants for online coaches that are always ready to help.

5. Have a Break

The rule of the thumb is you should be working for at most two hours only, and then get up to have coffee, stretch those limbs, or yes, crack a KitKat bar. ☺️ 🍫After at least 15 minutes of this break, you would have reset your energy level again.

6. Celebrate Small Accomplishments

Every little thing counts much in the bigger picture, so ensure that you celebrate your small wins. If you have taken your break, that’s a win for your mental wellbeing. Yay! If you have started writing the intro draft of your next podcast episode, that’s another win for your business. Hurray! This habit will snowball into the productive and successful business person that you envision yourself to be.

Here’s the crux of the matter…

The feeling of overwhelm that you’re having right now is always an opportunity to grow and expand. Whether that growth is on a personal or business level, progress is still progress. Pretty soon, you’ll be able to manage every task assigned to you like knowing the back of your hand.


Of course, if you’re in need of some backups, the affordable virtual assistant team of 8point8 is always on the go. Just book us a call.

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