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8point8 VA Team

Lead Time Guide

Lead time is the duration from the time we receive the task up to the time of its completion and delivery to you. Being mindful of the lead time for a particular type of task ensures that you will receive the expected outputs from 8point8 on time.
 
We're excited to help you budget your time with the tasks. Here is a lead time guide you can turn to when assigning tasks to the team.

Please also note that 8point8 works on your tasks during our business hours which are from Monday to Friday 6 AM - 6 PM (Philippine Time) or 6 PM Sunday - 6 AM Friday (Eastern Time, USA). We look forward to working on your tasks!

TASK TYPE

LEAD TIME

ITEMS NEEDED

3 Business Days

  • Reference or source of material (if applicable)

  • Keywords

  • Word count requirement

8point8 - Tabular form of Lead Time Guide for clients For Website by parts (1).png

Creative Writing

Graphic Design

2-3 business days
(depending on
the complexity
of the project)

  • Reference/inspiration pieces

  • Brand colors

  • Brand font

  • File size

  • File type preference (PNG, JPEG)

  • Bulleted specific task instructions

  • Social media platform of choice

Product/
Course Launch

At least 3 weeks
before launch date

  • Brand guide

  • Course materials for the launch (videos, downloadables, module outline)

  • Content/outline for email sequence (registration, marketing)

Live Webinar

At least 4 weeks
before you start
accepting registration

  • Brand Guide

  • Webinar platform account (Zoom Webinar, Kajabi Events)

  • Content or outline for webinar slide presentation

  • Content/outline for email sequence (registration, marketing)

Social Media Scheduling

Must be assigned
at least 2 business days before publish date

  • Post caption (optional; please note if you’d like us to provide the captions)

  • Post graphics (optional; please note if you’d like us to provide the graphics)

  • Schedule of post (date and time)

Podcast
Production

Must be assigned
at least 5 business days before publish date

  • Podcast audio file

  • Show notes copy (optional; please note if you’d like us to provide the show notes)

  • Instructions for audio editing

  • Podcast thumbnail graphic

​Video Editing

Must be assigned
at least 5 business days before publish date

  • Brand guide

  • Raw video file(s)

  • Additional assets to include in
    the video (intro, outro, midplay ad)

  • List of editing instructions

Email
Newsletter

Must be assigned
at least 5 business days before publish date

  • Logins or access to your email marketing app

  • Newsletter content copy (optional; please note if you’d like us to provide the copy)

  • Newsletter graphics (optional; please note if you’d like us to provide the graphics)

Webpage
Creation
(Sales page,
landing page, waitlist page, homepage)

At least 3 weeks before publish date. Lead time may vary depending on
the complexity
of the design.

  • List of page building instructions

  • Graphics and other media files to be included

  • References or design inspiration, template (optional)

  • Logins or access to your website WordPress, Kajabi, Squarespace)

  • Webpage copy (optional; please note if you’d like us to provide the copy)

PDF Design (Worksheets,
lead magnets,
habit trackers, journal prompts)

At least 1 week before publish date. Lead time may vary
depending on the number of pages.

  • PDF pages outline (editing instructions)

  • Graphics and other media files to be included

  • Page contents (optional; please note if you’d like us to provide the PDF content)

  • References or design inspiration, template (optional)

Slide Deck
Creation

At least 1 week before deadline. Lead time may vary depending on the number
of slide pages.

  • Slide deck outline (editing instructions)

  • Graphics and other media files to be included

  • Slide contents (optional; please note if you’d like us to provide the content)

  • References or design inspiration, template (optional)

Got a task for us? Let us know right away via your Trello board or
your preferred task management app.

Got other questions or concerns? Email us at team@8point8 or book a catch-up call today!

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