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Super Easy Task Instructions for Your Virtual Assistant: Create an Email Signature Graphic

Assigning the task of creating an email signature graphic to your virtual assistant (VA) can be challenging. You might struggle to articulate your design ideas or find it time-consuming to create the graphic on your own. Without effective communication, the execution of your email signature may fall short, leading to wasted time and a lack of enthusiasm for your brand's digital presence.

Imagine envisioning a sleek and professional email signature, only to have your VA misunderstand your vision. Miscommunication can lead to a mismatched design that doesn't reflect your brand identity, resulting in frustration and a diminished passion for your digital branding efforts. It's essential to bridge the communication gap and ensure your VA comprehends your design vision clearly.

In this blog article, we provide a step-by-step guide on how to effectively delegate the task of creating an email signature graphic to your VA, minimizing misunderstandings and maximizing the impact of your digital branding.

A person choosing pictures on her tablet with her email opened on her laptop

What You Need to Prepare:

Before delegating the task, gather the necessary information to empower your VA in creating a professional email signature graphic:

  1. Design Inspiration

  2. Brand Guide

  3. Photos and Contact Details

  4. Additional Details

Note: If providing references or attachments with a heavy file size, reduce/compress the file size before sending to your VA.

What to Send to Your Virtual Assistant:

Use this template to convey your general research instructions:

Trello Card Title: Email Signature Graphic Design Task

Dear [VA's Name],

I hope this message finds you well. I have an important task for you – creating an email signature graphic for our brand. Please find the details below:

  1. Design Inspiration: [Provide examples or references of email signatures that resonate with my brand style]

  2. Brand Guide: [Share your brand guidelines, including colors, fonts, and logo usage]

  3. Photos and Contact Details: [Specify any photos or contact details to include in the email signature]

  4. Additional Details: [Include any other relevant information crucial to the design task]

A woman working on her laptop

Task Timeline Plan:

Task Assignment Date: [Today's Date]

Deadline for VA Submission: [Specify Date - at least 3 working days before the intended use date]

Feedback/Next Steps: [Insert date for providing feedback or requesting revisions]

Final Deadline: [Specify the final deadline - at least 1 working day before the intended use date]

Don’t hesitate to ask questions/clarifications. Thank you!

A person thinking of what to write on an email on the laptop


Effective communication with your VA is essential for successful task delegation. We're interested in learning about the communication challenges you face in assigning tasks or which tasks you find challenging to communicate with to your VA. Share your experiences by leaving a comment on this blog or emailing us at Your insights will shape our future articles and help address communication hurdles effectively.

Super Easy Task Instructions for Your Virtual Assistant: Create a Workbook/Worksheet

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