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Why Asking Your VA for a Time Estimate Doesn’t Work!

Updated: Dec 4, 2023

If you're a coach or course creator, we all know how crucial it is to make the most of your time and resources. As busy entrepreneurs, you have big dreams and ambitious goals. That's why it's time to tackle a common challenge that can slow down your progress: the dreaded question of "How much time will this task take?"


Picture this: you're working with your virtual assistant, and that daunting question pops into your mind. You know the one. "How much time will this task take?" Now, now, don't be fooled by that question, because it's a sneaky trap in disguise!


Some of you might be fixated on the exact minutes spent, trying to squeeze every second out of your VA's working hours. And hey, VAs, I know you've faced the challenge of providing 100% accurate time estimates. It's like trying to predict the weather – you never know when a storm might hit! But fear not, my friends, for I have a clever solution that will revolutionize the way you work with your VAs. In this video, we share our game-changing solution on how to maximize productivity and collaboration instead of focusing on time estimates on task duration.




Game-Changing Solution

Now, I know what you're thinking. Time estimates have always been the go-to method for gauging task duration. But let me tell you a little secret: The key to success lies in prioritizing productivity and fostering a collaborative work environment. By shifting our mindset from micromanaging every minute to focusing on the bigger picture, we empower our virtual assistants to work efficiently and autonomously. When we trust their abilities and give them the freedom to excel, amazing things happen.


So, let go of those pesky time constraints and embrace the power of productivity. When you unleash your inner decisive leader, you'll witness your team's potential unfold before your eyes. It's time to take charge and lead with confidence.


Maximize Productivity and Collaboration


Here's the secret sauce: Give your hourly rate VA a budget for the task. Yep, you heard me right! Set a maximum time frame like two hours and let them work their magic. Once they hit that mark, it's time for a progress report.


  • Set a Maximum Time Frame

Imagine this: You give your virtual assistant a specific budget of two hours for a task. It's not about counting every minute they spend but rather about setting a framework for progress and evaluation.


  • Trial Run for Success

This approach serves as a trial run, a valuable opportunity to assess your VA's capabilities and the scope of work they can cover within the given timeframe. You'll gain insights into their efficiency, problem-solving skills, and overall performance.


By focusing on the progress and deliverables rather than fixating on exact time estimates, you eliminate the uncertainty that comes with task duration. You can make informed decisions based on tangible results and adjust your strategy accordingly. It's a win-win situation for both you and your virtual assistant. And guess what? This approach brings a truckload of benefits! First off, your VA can work without unnecessary time pressure, resulting in higher-quality output. It's like letting them spread their wings and soar!


  • Soar to Success

We've all been there. Stuck in the limbo of task duration, second-guessing ourselves and hesitating to make a decision. It's a frustrating place to be, holding us back from moving forward with confidence. But guess what? When you implement the budget approach, that limbo becomes a thing of the past. You no longer need to fret over how long a task will take or if it will exceed your expectations. The budget sets a clear boundary and allows you to assess progress based on the agreed-upon timeframe.


With the uncertainty removed, you can confidently make decisions and propel your projects forward. Say goodbye to indecision and hello to a newfound sense of clarity and momentum.


Remember, as a leader, it's your responsibility to make informed choices and guide your team towards success. By embracing the budget approach, you take control of your projects and pave the way for efficient collaboration with your virtual assistant. It's time to kick indecision to the curb and march forward with confidence.


  • Kick Indecision to the Curb

After the initial work, it's time to assess your budget and decide whether to continue or make adjustments. You hold the power, my decisive friends!


  • Assess and Decide

So, remember, it's not about the minutes and seconds, but about making decisions and moving forward. The last thing you want is to fuss over your decision for two days just because you're worried your virtual assistant is going to spend two hours more than the budget you've set. It’ll be so ironic that you wasted 2 whole precious days, not making a decision about a task that would have only taken 2 hours. Avoid this limbo at all costs because it will cost your business more than you realize. Don’t let this happen to you!


Be a Decisive Leader



Anyway, you’re a coach! You’re a course creator! You’re a leader! You've got this, and your VA will appreciate your clarity with tasks when you assign them this way.


Now, I want to hear from you! What challenges have you faced when estimating task time with your virtual assistant? Have you found success with the budget approach? Drop your experiences in the comments below and let's dive deeper into this topic!


Let’s conquer the perils of time estimation and embrace the power of decisiveness. So, share this with your fellow coaches and course creators, and let's empower each other to be the leaders we were born to be!






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